What Are Electronic Documents? 6 Benefits & Examples

With online transactions becoming the norm, it is only fitting to switch to electronic documents. Even though you’re used to submitting printed files as original copies, you now have the option to fill out forms and sign business agreements electronically.

But what exactly is an E document, and why do you need to make the switch? It’s a must if you want to speed up transactions while safeguarding confidential records.

This post gives an overview of what an electronic document is all about.

Table of Contents

What Is an Electronic Document?

An electronic document, otherwise known as an E document or edoc, is a type of digital file that you can upload, store, or share online. Instead of producing a hard copy, you can create, manage, sign, and track E documents remotely. There’s no need for bulky folders or filing cabinets, thus saving space, ink, and paper.

Electronic documents come in multiple formats. The output usually depends on the software used to generate the electronic file.

If you’re using MS Word to create an edoc, it will most likely be saved as a DOC or DOCX file.
If you’ve created an electronic document in MS Excel, you need to view it in a software or app that supports XLS files.
If the edoc is a PDF, you can view it online via your web browser or use a PDF reader like Adobe Acrobat.

Examples of Electronic Documents

Here are some examples of electronic documents that you might already be familiar with:

Healthcare records
Personnel records
Employment applications
Non-disclosure agreements
Sales agreements
Rental agreements
Credit or debit notes
Purchase orders
Request and confirmation memos
Digital invoices

Suppose you want to create one of these documents without starting from scratch. In that case, you can scroll through Fill’s wide selection of professionally-designed templates. Choose one and edit it online using your phone, tablet, or laptop.

Electronic Documents vs Paper Files: Which Is Better?

Paper files have always been the go-to option for legal and business transactions. Aside from not requiring software updates and maintenance, it is easier to tell whether a printed document is authentic or forged. There’s also zero chance of data breaches due to malware or virus attacks.

On the other hand, electronic documents are way better when it comes to ensuring document confidentiality and organizing office records. They are also less prone to physical damage or loss. Plus, you can use esignatures to sign forms and agreements faster.

If you want to keep up with business modernization and improve workflow by automating records management, you’re better off switching to electronic documents.

The table below compares paper files and edocs.

	E Documents	Paper Documents
Security	Yes	No
Automation	Yes	No
Compliance	Yes	No
Adaptability	Yes	No
Maintenance	No	Yes

Manage and Sign Electronic Documents Fast With Fill

Managing and signing electronic documents is way more efficient than handling paper records. Aside from the fact that you do not need to sort them out individually, you can also automate your document processes. Not only does this help improve productivity, but it also lessens the risks of mishandling data.

When processing edocs, choosing a secure and reliable app is a must. With Fill, you won’t have to worry about ensuring confidentiality and maintaining integrity. Our cloud-based app is packed with top-notch security features that can guarantee the safety and privacy of your electronic files.