Electronic signatures are already among the most secure forms of identification used today. Many online eSignature services offer end-to-end encryption, protected cloud storage, and other in-demand features.
That said, verified electronic signatures are worth incorporating into your workflow. With it, you can keep away malicious entities and protect business interests with minimal effort. So, here’s everything you need to know about electronic signature verification.
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What Is Electronic Signature Verification?
You may know that electronic signatures are a valid way of digitally signing forms, documents, and contracts. eSignatures are often digital characters, written text, symbols, electronic sounds, and other data types.
While this method of signing is generally secure, an additional step could give it even more protection. With verified signatures, each party involved in the signing process undergoes specific authentication to prove their identities.
This measure helps ensure that only authorized users can sign a particular document. It also helps reduce fraud and related cybercrimes. Electronic signature verification is essential for businesses looking to enhance data security and build customer trust.
Why Do You Need to Verify Electronic Signatures?
There are a variety of reasons why it’s best to integrate verified electronic signatures into your business. Below are some of the best examples.
Increase business security
eSignature identity verification is an incredibly cost-effective method for augmenting business security. Many online services offer scalable subscriptions according to your specific needs. For as little as a few dollars per month, you can ensure that every signature your business generates is valid and encrypted.
Eliminate fraud
In an increasingly interconnected age, cybercrime is more rampant than ever in history. That’s why it’s best to bolster your cybersecurity measures with verified electronic signatures. It will help keep fraudsters away and ensure you don’t lose any profit.
Increase institutional trust
By using electronic signature verification, you can foster trust between your company, your partners, and your customers or clients. Every entity you sign contracts or deals with can rest easy knowing you protect their interests.
Comply with government regulations
In heavily regulated industries such as healthcare, it’s a must to adhere to strict laws designed to protect consumers. eSignature identity verification methods help you comply with regulations such as HIPAA. It also allows you to prevent fines or other penalties for related violations.
How Does Electronic Signature Verification Work?
Various methods are used to create verified electronic signatures. In any good eSignature service, these different functions must work together to provide users with a secure experience.
Data encryption
Many online eSignature services use encryption. This method generates a set of public and private keys simultaneously when a signature is created. The eSignature and encryption keys are inherently linked, creating an unbreakable lock that protects the entire system.
Only authorized users with a private key can access the data behind a public key. Any changes in the code embedded in the system will raise red flags and let the app developers know that someone has tampered with the process.
Authenticity verification
As mentioned above, only a legitimate private key user can read or alter a document containing an eSignature. User authentication ensures that unauthorized users cannot access protected documents.
Even if someone attempts to alter a secured eSignature, the verification process is often powerful enough to distinguish which file is the original and which is tainted.
Signer identity verification
As one of the newest innovations in the eSignature market, signer ID verification provides even more protection for users. It mandates that a signer create a verified electronic signature through a two-step process.
It allows users to take a photo of themselves with a smartphone camera, which is then authenticated using a government-issued valid ID. Recent research has indicated that selfie verification can increase brand loyalty and trust in firms that employ the feature.
As previously mentioned, secure online eSignature services combine all these features for enhanced protection. It would be best to find an app that integrates all these functions.
How to Use Verified Electronic Signatures with Fill
At Fill, we leverage state-of-the-art technology to provide you with the best way to sign documents electronically. We employ the following features in our online service:
- Secure cloud storage accessible in most major computing platforms
- Uncrackable 256-bit encryption that protects files at all times
- Real-time audit trails and logs for detailed document monitoring
- Compliance with international and federal laws on data privacy and security
Fill takes advantage of these features so that users can create, sign, and manage documents without fear of fraud or tampering.
Here’s how:
1. Access your Fill account.
Go to the Fill website and sign in to your account. You may also create a new one using your email address or Google account.
You’ll then enter your dashboard. This area allows you to manage documents and alter settings related to your Fill account.
Next, click the Start Now button on the dashboard’s upper-left section and choose Request Signature.
2. Prepare your document for signing.
You may upload a document, and Fill will automatically detect fillable fields. Alternatively, you may use one of our customizable templates. You can also scan a document with your mobile phone’s camera.
Once you have a document ready, Fill will prompt you to enter the signer’s personal information. You can add multiple recipients as needed in your document and set the signing order if one person needs to sign the document first.
3. Edit your document.
You can go ahead and edit the document to ensure all fields and conditions are correct. If you’re using a template and missed several fields, Fill will send a prompt to review these fields.
4. Review details and send it out for signing.
Once everything is in order, click Review and check the document’s details. You can set the due date and expiry date and enable automatic reminders.
You can also include a private message or apply custom email branding. When you’re done editing, click the Send button to transmit the signature request to your recipient.
Alternatively, you can also share the unique links with each signer. Each recipient gets a unique link to ensure that only authorized individuals can access the document.
5. Monitor the status through email and on your Fill dashboard.
You will receive an email notification once the signatories have completed the process. You can also check the status through your dashboard.
Fill also offers a detailed audit report showing the document history so you can view who accessed the file, including their IP addresses and timestamps of their actions.
Collect Secure Electronic Signatures With Fill
If your business regularly uses eSignatures, you need top-level security to ensure smooth operation. Fill’s top-notch security features and commitment to data privacy ensure that every document is well protected.
With Fill, you can strengthen security, reduce fraud incidences, and build trust around your business. In addition, secure cloud storage and 256-bit encryption help you access your files safely and securely through any platform.
Sign up now for a free 7-day trial.
