Whether you’re starting a business or working for an existing one, it’s important to know about transaction documents. These are documents that outline features like payment terms, dispute resolution clauses, data protection instructions, and more.
This, among other important documents, will allow you to keep a clearer overview of what’s going on and avoid any problems arising from a lack of knowledge in a given subject matter.
So in this article, we will talk about what transaction documents are, what are its types, and what they are for.
Table of Contents
What are Transaction Documents?
Transaction documents refer to records that log every transaction you make in your business. This includes purchases, deals, and contracts. It is recognized by the law as any agreement made between two parties or more.
It has many types, and the most common one that many people know is an invoice. But there’s more to a transaction document than invoices.
Different Transaction Documents Examples
Contracts
Contracts are considered the backbone of any business transaction. They outline the terms and conditions of the agreement, what needs to be done, the expected compensation, as well as any grounds for termination. More importantly, they make any agreement legally binding so your best interests are protected.
Financial reports
When transaction documents are discussed, people always think of anything that has to do with finances. And yes, they are correct. Financial reports are transaction documents that contain the ins and outs of money.
Compliance and regulatory documents
These are documents that prove you adhere to certain laws and regulations that involve you and what you do. It’s like driving with a license so that when police instruct you to pull over, you’ll have a document to show them you’re violating nothing.
What is the Purpose of Transaction Documents?
The main point of transaction documents is recording every transaction you make. However, there’s more to that.
Monitor fulfillment process
It is important to store a transaction document in this digital age because many people are trying to steal, among other things. For instance, there are cases for online sellers where buyers ask for a refund for a product that has already been delivered or for the product to be sent again.
A transaction document helps prevent situations like that from happening because it allows you to be in charge of business processes.
Keep important files
It goes without saying that contracts are important in giving you protection in case of any legal disputes. The same goes for any other transaction documents. It is useful in serving as a piece of evidence in case any problems arise in the future. You can use it as a backup and protection to keep your name, business, and reputation safe.
They allow you to keep important files by tracking them when you input or place them in a safe cloud, like Fill.
Trace sales
If you invested in your products or services, it is just about right to keep an eye on every single one of them. Inventory allows you to trace every single one of them, and a transaction document allows you to know where all those went when they do. A sale not monitored is a money left out in the open. No entrepreneur would want that.
So, they serve as a go-to piece that keeps your head above water for your business.
How Can I Store my Transaction Documents?
There are a lot of ways to store your transaction document, such as using a cloud like Fill. It is a platform that allows you to easily sign documents and send them. Apart from that, it has unlimited storage.
The advantage of using Fill is that it allows you to send over documents quickly. You can also add fillable fields that others can sign so that both parties can be held accountable in case of misunderstandings.
To store or send transaction documents with Fill, simply click on the + Start Now button and import your files or even make one.
Key Takeaways
Transaction documents are very important in the world of business, especially where there’s a lot of money involved. No matter what kind of business you’re in, it’s always important to remember about keeping proper documents for each of your transactions.
Store and sign your documents using Fill, and stay ahead of any issues that need correction before they lead to significant losses. Sign up for your 7-day free trial today.
