Real estate agents often deal with complicated paperwork requiring collaboration with multiple parties. With the help of real estate document management software, you can take out the administrative complexity so you can focus on the essential task of building client relationships.
Check out the best software below.
Top Real Estate Document Management Software Solutions
Dotloop
Dotloop is a comprehensive property document management software that has tailored solutions for brokers, agents, and teams. It’s a real estate management solution that lets you edit, digitally sign, share, and store real estate documents while remaining compliant with industry regulations.
It’s used by 10,000+ brokerage and teams, accounting for 50% of all US real estate transactions. Real estate professionals appreciate its advanced document editor, which allows them to create an audit trail to see any changes. The application was designed by a real estate professional so you can be sure that each feature meets your needs.
Pricing: Starts at $31.99 per month
Fill
Fill helps real estate professionals secure eSignatures for contracts and other forms using an intuitive and secure electronic signing app. It’s designed to simplify real estate transactions and help agents close deals faster.
You can close a property on the spot and have clients legally sign digital contracts. It’s also easy to request signatures for various real estate transactions using Fill’s cross-platform app that works with Windows, iOS, and Android devices. You can also upload and store contracts in the cloud by integrating any cloud storage solution.
Documents are secured using 256-bit encryption to prevent unauthorized access and cyberattacks. There’s also a built-in document scanner so you can convert physical documents to high-quality digital copies and either e-sign them or save them to the cloud.
Pricing: Starts at $8.33 per month
SmartVault
Smart Vault offers a centralized client portal where you can securely share files with your customers. It’s designed to impress clients by making it more convenient and secure for them to access their files. The portal is password-protected and can be customized to fit your company’s brand image.
By keeping documents centralized in one place, you can get leasing agreements and contracts signed quickly. SmartVault also comes with a built-in digital signing feature for quick signatures. You can also customize folder templates and automate document workflows to save you valuable administrative time.
Pricing: Starts at $24 per user per month, a minimum of 5 users
BrokerMint
BrokerMint empowers real estate professionals to automate their back office with the latest tech advances. They offer a powerful cloud-based automated application that can manage transactions and agents, automate commissions, provide real-time analytical data, and connect with account software.
There’s also a mobile app so you can track your pipeline and complete documents on the go. It comes with powerful integrations so you can connect your other business tools to this data management system. It’s connected to 260+ MLS systems and processes 500,000+ annual transactions.
Pricing: Starts at $99 per month
Revver
Revver is an online document management system that can organize, store, and share documents securely. You can integrate it with other cloud storage applications like Google Drive and Dropbox. Files have version control so you know you’re working with the latest versions.
It has advanced document search capabilities like OCR (optical character recognition), which lets you automatically file documents to predefined locations. You can also restrict access to documents to only authorized users through MFA (multi-factor authentication).
Pricing: Custom pricing is available upon request.
Key Features to Look for in Real Estate Document Management Software
Real estate workflows are dependent on complex document handling, which involves multiple administrative tasks. Some software will automate some of these tasks, but you should still predefined them. Look for software that has these functions:
- Centralized document repository organizes and stores documents in one place for easy access and retrieval.
- Access levels and permissions ensure that only authorized persons can access to sensitive information. This feature also enhances data security.
- Version control and audit trails track document alterations and updates, so you have a comprehensive document history. This feature promotes transparency and accountability.
- Integrated e-signature capabilities make digital signing a breeze and ensure the legality of digital signatures.
- Automated workflows facilitate seamless document approval and reduce any delays.
- Data encryption safeguards sensitive information from potential data breaches.
- Metadata management allows you to attach metadata to documents for easier categorization, searchability, and retrieval.
- Alerts and notifications let you know about any critical document-related activities.
Choosing the Right Real Estate Document Management Software for You
The best real estate document management system will ensure you can efficiently organize your paperwork leading to success. With so many options, here’s how to choose the right one:
1. Identify the specific needs of your organization.
Are you a huge team that’d benefit from enterprise software or a startup needing a budget-friendly but comprehensive tool? What types of documents does your practice regularly deal with? How’s your process workflow? Knowing your needs will narrow your choices so you can arrive at the best solution that meets your requirements.
2. Decide between an on-premise or cloud-based solution.
Cloud-based solutions offer flexibility since they can be accessed remotely. You also don’t need a physical space to keep your documents. Meanwhile, on-premise solutions might require a dedicated space, but they offer greater control over your data and its security.
3. Evaluate their security features.
Security is crucial since you’re entrusting your company’s precious information to a third-party provider. It’s also a two-way street since you must have security policies in place designed to protect your data and which everyone must follow. You must also have a reliable backup plan in case something happens with your document storage facility.
4. Test and get feedback.
You don’t have to sign up with the first vendor right away. Ask for a trial period where you can test their solution and gain important user feedback. A document management system is a long-term investment so you must be sure of the product you’re getting right from the start.
Manage Real Estate Documents with Fill
Get eSignatures and organize your contracts with Fill’s intuitive electronic signature app. Enjoy simplified real estate transactions with the tool that’s trusted by millions worldwide. Fill offers a feature-rich application for a price you can afford. Check out Fill today.
