Time is of the essence when it comes to business, especially when you’re dealing with urgent proposals and contracts. It’s critical to get these documents signed fast so that you can avoid losing out on valuable deals. Unsigned documents could also mean failure to establish legality, especially for those seeking project approvals within a strict deadline.
Thankfully, there are ways to get paperwork authenticated quickly and without any hassle. The key to getting your documents signed on time is to switch to electronic document signing. Doing so eliminates the need to print contracts on paper and sign them by hand.
Find out how to get documents signed faster with this quick guide.
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What Is the Easiest Way to Sign Documents?
The quickest and most efficient way to get documents signed is to use an electronic signature app or software. By signing documents online, you no longer have to deal with the hassle of printing on paper or scanning pages one by one.
An electronic signature app enables you to automate document signing and process agreements faster. It is also more location-independent than traditional document signing since the signatories do not need to meet in person. Instead, they can sign documents remotely, provided they have a stable internet connection.
Besides, using a digital signature is far more secure as it uses advanced encryption to prevent tampering and fraud. That’s why using esignatures is becoming a common practice in the financial, legal, and medical fields.
Here are three important things that you need to do to expedite document signing:
1. Create templates for contracts
Having templates for frequently used paperwork cuts the process by almost half. You do not have to spend a considerable amount of time writing everything from scratch. Usually, you only need to make a few changes to a template whenever you need a new contact or form.
There are plenty of contract templates available online that you can edit to make your own. You may also have your lawyer draw a standard contract that you can easily alter, depending on your agreement. The important thing is to keep a few pre-pared contracts and agreements on file.
2. Verify all the details
Before sending a request to get your documents signed, double-check each and every detail. Your paperwork needs to include accurate dates, figures, names, and so on. This helps you avoid going back and forth to correct errors that could easily be avoided.
Furthermore, you need to discuss the contents of the documents with all parties involved. Make sure that they’ve fully understood the meaning or intent of the document. This way, you can minimize the possibility of receiving unsigned agreements and unfilled forms.
3. Set clear deadlines
By setting deadlines, you are communicating that the document will only be valid and acceptable as long as it gets signed within the specified timeframe. You can hold signatories accountable for failing to return a duly signed document on time.
A deadline also helps create a sense of urgency, prompting your signatories to prioritize your signature request. Remember, people tend to put off or forget tasks that do not seem urgent. It also helps to remind signatories about unsigned documents after a certain number of days have passed.
4. Always be responsive
More often than not, especially when dealing with important documents, there’s a lot of back and forth that goes into the entire process. The other party may want you to make certain changes or revisions.
To get documents signed faster, you must be responsive. Being able to respond to questions promptly can help you speed up the signing process. Keep your lines of communication open and accommodate requests as soon as possible.
5. Use a reliable electronic signature app
Using a reliable electronic signature app for online document signing will save you a great deal of time, money, and effort. Apps like Fill can simplify your document-signing process so you don’t have to do everything manually. Fill makes it easy to request digital signatures from signees just by sharing a link.
What makes Fill even more distinctive is its ability to track the progress made with your document in real time. You will get notified as soon as a signatory opens and signs your document.
There’s no need to worry about your document getting tampered with or falsified. Fill’s enterprise-grade encryption prevents anyone from modifying your document once it’s signed.
Also, our app makes it easy for you to tell if someone has made any changes to your document without your permission. You can verify your document’s authenticity by comparing it with your original file.
Fill will also provide you with a detailed log showing every authorized transaction together with your signer’s IP address and location.
With Fill, you can get your paperwork done and legally signed in the fastest way possible.
How to Get Documents Signed Electronically with Fill
With Fill, you can get your documents, such as contracts and sales order forms, signed faster. It also minimizes errors since there’s no need to file each document manually. You also don’t need to sign and stamp each file by hand.
Most importantly, there’s no need for your signers to be physically present during the signing process. They can sign the documents remotely. You also get to view and download the signed copy from your mobile device.
Here’s how to use Fill:
1. Log in to your account. If you don’t have one yet, create one for free.
2. Click Start Now and select Request Signature.
3. You have the option to upload your document. You may also create one from scratch or use our customizable templates.
4. Type in your and the signer’s details, including first and name and email address. Click Continue.
5. Add fillable fields wherever necessary. You can simply drag and drop.
6. Once you’re done, click Review so you can do one more round of checking to ensure everything’s good to go.
7. At this point, you may also add deadlines, customize the message your signer will receive, and set up an auto reminder to ensure your documents get signed on time.
8. To send the signature request, click Send Email.
Why You Need to Get Documents Signed Faster
As mentioned earlier, spending a long time waiting for deals and contracts to get signed can lead to many missed opportunities. Of course, there are also legal implications to unsigned documents that you have to be wary of. The longer it takes for your paperwork to get accomplished, the more you expose your company to certain legal and security risks.
On the other hand, when you get documents signed faster, the overall efficiency of your organization significantly increases. You will be able to make better use of your time doing other productive activities and tasks. Ultimately, if you can improve your document turnaround time, you can experience an increase in profitability.
Fill: The Best Way to Get Documents Signed Online
When you search the market for a document signing app, you’ll surely encounter a plethora of choices. How can you ensure that you pick a reliable app that is most suited for your needs and preferences?
You need to choose a document-signing app that you can rely on, especially if you intend to use it to sign legal documents and medical forms. It should also provide you with multiple ways to esign and annotate documents without needing to use a separate tool.
With electronic signature apps like Fill, you’ll no longer have to seek ways to speed up your document-signing process. You can even use Fill to request signatures and sign documents on the go.
