Keeping track of all your signature requests isn’t easy, especially if you’re doing everything manually. Without an efficient document tracking system, the more challenging it would be for you to collect signatures on time. On top of this, you’re more likely to encounter problems caused by misfiled documents and signature fraud. You could also lose an important deal because of subsequent delays in document retrieval.
In this article, we will be looking into the benefits of document tracking and why it is a must for everyone who needs to get their documents signed on time.
Document Tracking Benefits
Why Track the Status of Your Signature Requests?
Below are seven benefits of document tracking and why it is necessary for online document signing.
1. More control over your documents
You get to control who is allowed to view and edit your documents. You can also restrict and revoke permissions anytime you want. Having more control over your signature requests also helps prevent unauthorized users from copying or falsifying your signatures.
2. Track changes and identify the users
With a detailed document log, it’ll be easier to track each user who signed and filled out your documents. You’ll also be able to know if someone has altered some parts of your document without your permission. Also, if ever someone tries to print or share your files, you will know right away.
3. Seamless document retrieval
With the help of an automated document tracker, you can save a lot of time looking for specific files and records. You also do not need to print out documents and send them over via mail to collect signatures from all involved parties. Just share the document’s link and have your signees sign it remotely.
4. Minimize delays in document signing
By tracking your document’s progress in real-time, you can quickly identify those who have signed and those who have not yet signed.
You may then follow up with those who are yet to sign your documents, ensuring that they manage to add their signatures on time. By making sure that your contracts and forms get signed quickly, you are already one step ahead of your competitors in closing deals.
5. Better compliance with federal rules and regulations
Having a detailed audit log of your documents means that you are taking the necessary steps in securing classified information, which is a vital requirement in maintaining compliance. If you’re dealing with sensitive information such as PHI, you need to monitor your document activity according to HIPAA standards.
6. Build strong relationships with clients
With a convenient way to track and sign documents, you can provide better turnaround times and establish a good relationship with your clients. Establishing good client relations also increases the likelihood of them continuing to do business with your company or brand.
7. More secure than tracking documents manually
You can minimize the chances of your documents being lost or misfiled after signing. You also get to secure your documents using advanced encryption technology, making it virtually impossible for unauthorized users to decrypt and view your private records.
Final Thoughts
Tracking documents is necessary so that you’ll be able to monitor your signature requests and get your contracts and forms signed on time. With a reliable document tracking system, you’ll be able to eliminate redundancies and minimize the losses caused by unclosed deals and misfiled records. You can also protect your documents from malicious people who intend to modify or alter your records to commit fraud.
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