The main difference between ShareFile and SharePoint lies in their core functionalities. ShareFile is primarily a file-sharing and syncing platform designed for easy external collaboration. SharePoint is a comprehensive solution offering document management, storage, and collaboration.
Continue reading as we explore feature details in this ShareFile vs Sharepoint comparison.
Comparing ShareFile and Sharepoint
| Platforms Supported | Cloud Storage | Integrations | Custom Branding | Pricing |
ShareFile | Windows Mac SaaS/Web Android iOS | Yes | Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Salesforce, Mailchimp, and more. | Yes | Starts at $10 per month |
Sharepoint | Windows Mac SaaS/Web Android iOS | Yes | Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Box, and more. | Yes | Starts at $5 per month |
Storage Capacity
Let’s kick off by comparing the storage capacities of ShareFile vs SharePoint to shed light on their distinct attributes.
ShareFile’s storage capacity varies depending on the user’s subscription plan. The standard licensing model provides each user with up to 1TB of cloud storage. However, there are also subscription licenses available that offer 500GB of pooled storage. It is also worth noting that the maximum file size for uploads and downloads on the ShareFile system is 100GB.
On the other hand, SharePoint provides 1TB of total storage plus an additional 10GB per license purchased. This can be increased with the purchase of Microsoft 365 Extra File Storage. The maximum storage limit for a SharePoint site is approximately 25TB, with a maximum file upload size of 250GB.
Security
ShareFile has robust security features to protect data. These include SSAE 16 certified data centers for secure housing of servers, two-step verification for added login security, and security threat alerts for potential breaches. It also employs Transport Layer Security (TLS) for end-to-end protection and supports regulatory compliance with features like data access control and encryption.
SharePoint can pass as a worthy alternative to ShareFile as it also incorporates multiple security features. It supports two-factor authentication and various managed sharing settings. It provides user access security at different levels, including the website, list, library folder, and item levels. It offers three types of user authentication: Windows, Claim-based, and SAML token-based. Advanced features help authenticate users and prevent unauthorized access. SharePoint also includes a PowerShell console for additional security and advises using groups to manage permissions.
Compliance Standards
ShareFile adheres to various compliance standards. It is built with HIPAA, SEC, and FINRA regulations in mind. This allows ShareFile to provide solutions that support businesses with demanding security and looking to meet compliance requirements.
Similarly, SharePoint has a robust set of compliance standards. Microsoft 365 offers features that help plan a user’s compliance requirements for SharePoint and OneDrive. SharePoint Server covers regulatory compliance standards like PCI DSS, SOX, HIPAA, and GLBA. For business standards and industry regulations, SharePoint helps protect sensitive information and prevent accidental data leakage.
Reliability and Uptime
ShareFile is recognized for its reliability and uptime. Citrix, the company behind ShareFile, commits to a 99.9% monthly uptime in their service level agreement. Real-time and historical data on system performance can be tracked on ShareFile’s Status Page.
SharePoint is also known for its reliability and uptime. Microsoft, the company behind SharePoint, maintains a high standard of service with a financially backed 99.9% uptime guarantee. SharePoint also has features such as real-time local metadata backups for up to 14 days to ensure data resiliency.
Backup and Recovery
ShareFile allows users to back up their accounts by initiating a bulk download request for the folders they’d like to back up. ShareFile also offers tools for recovering files and folders from data backups. Additionally, the ShareFile Enterprise edition comes with backup and restore tools that enable direct restoration of deleted files from a user’s workspace.
SharePoint also has robust backup and recovery features. The platform’s backup architecture includes farm and granular backup and recovery. SharePoint’s Server also provides procedural best practices for backup and restoration. If a user accidentally deletes a site collection, it can be restored by a global or SharePoint admin using the SharePoint admin center. SharePoint Online performs backups every 12 hours and retains them for 14 days.
Cost
To wrap up our ShareFile and Sharepoint Comparison, let’s examine the pricing aspect of both platforms.
ShareFile offers several pricing plans to cater to different user needs. The Standard plan starts at $10 per user/month with a minimum of 3 users, and the Advanced plan is priced at $16 per user/month for a minimum of 3 users. ShareFile also offers a Premium plan, which costs $135 per month monthly or $122 per month annually. Additional employees or users can be added at a cost of $17 per month or $15.30 per month if taken annually.
Meanwhile, SharePoint’s most affordable option is SharePoint Online Plan 1, priced at $5 per user per month, which automatically renews annually. SharePoint Online Plan 2, designed with enterprise features, is available at $10 per user per month. There are also other subscription costs that start at $8.00 per user per month, renewing annually.
Fill: A Better Choice to ShareFile
Although Fill is primarily an eSignature platform and not specifically designed for file sharing, it is renowned as a robust alternative to ShareFile, thanks to its comprehensive feature set. Fill takes into consideration not just how you share files but also how effectively you can use them.
One of Fill’s standout features is its smooth and instant document signing process. Users can sign even PDF documents in just a few clicks, eliminating the need for traditional, time-consuming methods like printing or scanning. This streamlined approach significantly file improves workflow efficiency, especially in business settings.
When it comes to security and compliance, Fill leaves no stone unturned. You can rest assured that your sensitive documents are protected with strong encryption and are fully compliant with industry regulations.
Fill also offers a user-friendly platform that simplifies the contract lifecycle from creation to execution. It enables effective collaboration across teams, departments, and external partners, improving productivity and driving better outcomes. The platform’s automation capabilities expedite the contract workflow, leading to a faster contract lifecycle.
In a nutshell, Fill offers a comprehensive, secure, and efficient solution that goes beyond file sharing.
Ready to accelerate your workflow? Book free Fill a demo today.
