A signature added to your business email will make them look more professional and trustworthy. But how to make a handwritten signature and turn it into a digital format that you can include in your emails and use when signing online documents?
In this article, you will learn how to use a signature generator tool, how it works, and the best practices.
Benefits Of Creating A Handwritten Signature Online
Since the pandemic, organizations have opted for a digital-first approach to paperwork.
In fact, 52% of organizations have adopted this approach. As the demand for this continues to grow, it is time for you to do the same for your business.
Here are the benefits when you create a handwritten signature online.
1. Provide a professional image
When you add your handwritten signature to the bottom of your email, it stands out from the other emails your recipient sees. Think of this portion as your business card. Remember to add your name, position in the company, brand name and logo, contact information, and a legal disclaimer.
The signature you add to your email will make your recipient feel like you took the time to include your handwritten signature specifically for him.
2. Increase the likelihood of getting a response
Although it isn’t much, a handwritten signature added to your email can add credibility to your brand. In turn, this increases the likelihood that you will get a response to your email.
Emails that contain a handwritten signature are more trusted by readers. As a result, they get more responses or a visit to your social media page or website.
3. Sign online documents with ease
By using an online signature, you save yourself and your clients valuable time and money. For example, when signing a contract, you don’t have to print it out and sign it with your pen. They don’t have to wait days for you to mail the physical documents.
Instead, you may attach your signature to the document using an online generator like Fill or through Microsoft Word, Google Docs, or, if you’re a Mac user, the Preview app.
How Handwritten Signature Generators Work
Now that you know the advantages of adding a handwritten signature, it’s time to learn more about handwritten signature maker tools.
These are online tools that you can use to generate your handwritten signature and digitize it. But how do these tools work? Here’s a summary of the process.
1. Signature capture
The first step in generating a handwritten signature is to capture an image reference of your handwritten signature.
You can do this by scanning a piece of paper with your signature, using a digital pen or stylus to sign a screen, or using a mouse or touchpad to draw your signature.
2. Image processing
After the handwritten signature has been captured, it will go through automated image processing techniques to improve its quality and remove some imperfections.
This is also the process where some edits are made, such as resizing, cropping, contrast adjustment, and noise reduction.
3. Feature extraction
The online generator then analyzes the signature image to extract some features that contribute to its uniqueness. This includes the signature’s shape, stroke dynamics, curvature, and weight.
4. Signature mapping and generation
These features extracted from the image are then mapped onto a statistical or mathematical model that resembles the handwritten signature. This new model will be the reference framework when you need to use your signature again.
5. Rendering
Once your signature has been digitally generated, you can view it as an image or vector file. You can then use it again and again in your business correspondence.
Of course, as humans, we don’t get to see these processes happen in real time since the technology behind them does the trick.
But that’s generally the gist of how handwritten signature generator free tools digitize your signature.
How to Use a Handwritten Signature Generator?
Now that you have a basic understanding of how a signature generator tool works, it’s time to put it into practice. You can start converting your handwritten signature into a digital format so you can easily attach it to your future emails.
The key here is to look for an signature generator tool you can trust to do the job. These include the following:
1. Integrate your digital signature into documents
One of the most important things you need to know about using your online signature is that it will be associated with a digital certificate or a trusted certificate authorities (CAs). This verifies your identity and provides a layer of trust and credibility to your signature.
2. The legality of digital handwritten signatures
Another thing people wonder about online using an online signature is whether it is legally accepted and binding. The good news is that eSignatures are as valid as handwritten signatures throughout the US.
This means you do not need to worry about your digital signature’s legality in the documents you sign.
Create Your Unique Signature With Fill
If you are looking for a user-friendly and efficient tool to generate handwritten signature, Fill is the perfect solution for you. With its advanced features and easy-to-use interface, Fill is becoming increasingly popular among professionals and businesses.
Fill allows users to sign documents electronically without any hassle. With just a few clicks, you can add your signature to any document, making it a time-saving and effortless process.
Sign up for a free account today and experience the power of Fill for yourself.
